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5.12 - 5.15 Record Mangement - Charging Regimes

5.12 Records management and personal data policies

The University maintains records relating to its staff and students, its infrastructure (the estate, finance, Health and Safety, Environmental sustainability and IT), the decisions made and future plans. The University has an Archivist, based in the Library, who manages the University’s historical archives, including the institution’s former arrangements being:

  • The Bishop Otter College (1849-1977)
  • The Bognor Regis College (1946-1977)
  • The West Sussex Institute of Higher Education (1977-1995)
  • The Chichester Institute of Higher Education (1995-1999)
  • The University College Chichester (1999-2005)
  • The University of Chichester (from 2006)

An officer based in Estate Management is responsible for all records relating to the land and buildings on which the University operates. Information relating to these records can be sought via the FOI generic email

Our University Data Protection Policy includes our Student Data Protection Statement (Appendix 5) and Retention periods (of data processed) (Appendix 3).

5.13 File Plans

The University is required by law to maintain records in respect of its financial performance and tax issues. This includes the requirements of Company and Charity law, HM Revenue and Customs as well as Data Protection and Freedom of Information.

5.14 Research policy and strategy

The University's Twenty-Twenty Vision Strategy comprises eight goals; Goal 3 states: "All staff engaged in learning and teaching will have a research profile that is of national of international repute."  

The University of Chichester has degree awarding powers for Taught Degrees to Master of Arts, Master of Arts (Education) and Master of Science. The University has an Accreditation Agreement with the University of Southampton to award degrees of Master of Philosophy and Doctor of Philosophy.

It is the University’s intention to submit an application for Research Degree Awarding Powers to the Quality Assurance Agency for Higher Education (QAA) and is monitoring closely the achievement of threshold criteria to enable the application to be submitted.

5.15 Charging regimes and policies

The University will not charge a fee for providing information that is in the public domain. Some FOI requests, however, are complex and require time to draw together the information. In these circumstances, the University will provide the information assembled within the time limit, provide an estimate of the time required and the fee that will be applied or notify the requestor that the information cannot be provided within the 18 hour/£450.00 limit. The University is not obliged to provide information that can be obtained from another body, for example the Universities and Colleges Admissions Service (UCAS), the Higher Education Funding Council for England (HEFCE) or the Quality Assurance Agency for Higher Education (QAA).